Requirements & Specifications
We know the struggle — creating and maintaining specs in an Agile environment shouldn’t feel like a never-ending battle. That’s why we’ve built a structured approach that ensures real collaboration, adapts to changes, and keeps everyone aligned from day one.
Curious how it works? Let’s dive in.
Shared UX expert role assigned in the initial part of the release cycle 2.14.01
Why does UX in Industry 4.0 always feel like an afterthought?
The team builds exactly what’s asked—the screens look clean, everything works—but the moment operators start using it on the factory floor, things fall apart. Too many steps, hard-to-spot alerts, controls that don’t match how they actually work. Instead of making their job easier, the system just slows them down. Why? Because UX wasn’t really thought through—it got mistaken for UI or left to the client to figure out.
Great UX isn’t about fancy designs; it’s about knowing how people actually work. If the team isn’t picking up lessons from past projects, talking about what actually works, or asking the right questions upfront, they’ll keep building screens that look good but don’t work in the real world. And that’s how you get a system that checks all the boxes on paper but frustrates the people who have to use it every day.
How does a shared UX expert add value?
- Supplier team appoints/trains a UX expert with domain knowledge
- UX expert is actively involved in the first 2 months
- Customer team stays open to UX-related discussions for better alignment
This helps you
Strengthen customer engagement, moving up the value chain. Creates a win-win for both teams.
Make UX a priority from day one—because great products start with great user experiences.
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Spec detailing using a Spec Checklist 2.03.01
Why is keeping the Spec updated always a struggle?
Things change—features evolve, requirements shift—but the Spec? It stays stuck in the past. Updates happen in conversations, over calls, in chats, but never make it to the document. The Product Owner has moved on from the Spec phase, the dev team assumes the changes are small enough to manage, and no one really pushes to keep things written down. After all, Agile doesn’t demand it, right?
And then, a few weeks later, something breaks—maybe a design decision doesn’t work, or a non-functional requirement gets overlooked entirely. Suddenly, there’s confusion, extra rework, and a lot of “Wait, when did that change?” moments. All because those updates never made it to the Spec. Keeping it updated isn’t about just writing things down—it’s about making sure everyone’s working with the same reality, not just what they remember from a conversation.
How does the Spec Checklist help?
- Supplier team takes ownership of spec detailing, ensuring no gaps.
- Architects step in for support when needed.
- Covers flow, data, UX, mockups, functional & non-functional aspects.
- Tracks out-of-phase requirements with tags in the requirements tool.
What You Get
A structured approach to spec detailing that keeps changes under control and prevents downstream issues.
The customer saves time and effort by not having to deeply document the spec.
Supplier team takes ownership, ensuring clarity and completeness without back-and-forth delays.
Want to keep specs clear and hassle-free? Use a Spec Checklist for seamless updates.
Blog is in review
End user exposure and specific characteristics for adding value 2.12.01
Why does driving user adoption always feel like a shot in the dark?
Everyone wants their Industry 4.0 solution to take off, but getting the team to actively suggest growth hacks or smart pivots? That’s where things get stuck. No one really asks for it outright, it’s just expected that someone will figure it out. But if there’s no clear owner and the right people aren’t in place, those game-changing ideas never show up.
The real problem? The team isn’t close enough to end-users to know what actually moves the needle. If they’re juggling too many things or not fully plugged into the problem, thinking beyond core development just doesn’t happen. And that’s how a solid product ends up struggling—because the small, smart tweaks that drive adoption never make it in.
How does the end user exposure help?
- Onboard supplier team members who focus on the ‘why’—not just execution.
- Encourage direct exposure to end users through discussions and demos.
- Foster a team that is experimental, data-centric, and actively contributes to growth.
- Align with the customer team by making implicit expectations explicit.
What’s in It for You?
A supplier team that proactively contributes to product growth and pivots.
Stronger engagement in the value chain—beyond just development.
A win-win for both teams, saving 5% effort each release.
Want to keep specs clear and hassle-free? Use a Spec Checklist for seamless updates.
Blog is not written yet
Communicating the WHY between the Customer and Supplier Teams 2.19.01
Why does release planning always feel like a moving target?
Everyone wants a clear plan—what’s important, what depends on what, and when things need to happen. But when it’s time to actually put it together, things start slipping. Some inputs come in late, some never come at all. The client team assumes they’ll figure it out along the way, the supplier team holds back until they have full clarity, and in the end, no one is fully aligned.
Then, as the deadline gets closer, everything starts falling apart. Some important detail got missed, priorities suddenly change, and now everyone’s rushing to fix things last minute. What should’ve been a smooth launch turns into chaos—not because the work was tough, but because the plan was never really complete from the start.
How does communicating the WHY between the customer and supplier teams help?
- A structured project kickoff ensures both teams provide timely inputs.
- Dedicated workshops help adapt to changing priorities without friction.
- Comprehensive checklists cover all aspects—functional, non-functional, dependencies, and resources.
- A communication framework ensures visibility into status and changes impacting the plan.
What You Get
A predictable, well-structured release plan covering all dependencies.
Better alignment between customer and supplier teams, avoiding miscommunication.
10% faster execution by reducing back-and-forth and last-minute changes.
Want predictable milestone plans? Align teams from day one.
Blog is not written yet
Tech Lead travel for the Spec Workshop2.01.01
Why is getting a detailed Spec always so expensive and time-consuming?
The client team has bigger priorities—figuring out product-market fit, driving adoption, and moving fast. Writing a detailed Spec takes time, and the people who can do it are already overloaded. They can’t put everything on hold just to document every little detail for the supplier team.
Instead, they give a rough outline and expect things to take shape along the way. But that means a lot of guesswork, back-and-forth clarifications, and fixes later. Not because they don’t care about the details, but because when speed is the priority, a fully detailed Spec feels like a nice-to-have, not a must-have.
How does tech lead traveling for the Spec Workshop help?
- Face-to-face discussions lead to faster decision-making.
- Builds a hotline for direct communication between customer and supplier teams.
- Reduces misunderstandings, ensuring the development team gets the right.
What’s in It for You?
A streamlined, cost-effective way to create a spec without excessive documentation.
Faster alignment and reduced back-and-forth delays.
A dedicated tech lead ensures seamless knowledge transfer to the development team.
Want to get your spec right—without overpaying? A focused onsite workshop does the trick.
Blog is not written yet
Planned Spec Workshops & usage of Collaboration Tools2.09.01
Why are Spec discussions always such a struggle?
They either happen at odd hours, go on forever, or still leave people confused. One team is ready to talk, but the other is signing off for the day. Meetings drag into non-productive hours, tools aren’t used well, and instead of quick, clear discussions, everything feels slow and messy.
Without a good plan, things just keep getting delayed. Questions don’t get answered, decisions take forever, and a simple discussion turns into a long back-and-forth. Not because people don’t want to work together, but because the way it’s set up just makes it harder than it should be.
How does planned spec workshops & usage of collaboration tools help?
- Face-to-face discussions lead to faster decision-making.
- Builds a hotline for direct communication between customer and supplier teams.
- Reduces misunderstandings, ensuring the development team gets the right.
What You Get
A streamlined, cost-effective way to create a spec without excessive documentation.
Faster alignment and reduced back-and-forth delays.
A dedicated tech lead ensures seamless knowledge transfer to the development team.
Want to get your spec right—without overpaying? A focused onsite workshop does the trick.
Blog is not written yet
Risk Management Culture2.17.01
Why does planning always fall apart?
Some team members don’t plan properly, so they never fully commit to deadlines. Either they don’t get enough guidance, don’t fully understand what needs to be done, or assume things will be easier than they actually are. And with so much going on, detailed planning keeps getting pushed aside.
And when a plan does come together, it’s often too shallow—missing risks, dependencies, or key assumptions. Then, when things start going wrong, everyone’s scrambling, patching things up last minute. Not because the work was impossible, but because the plan was never solid to begin with.
How does risk management culture make a difference?
- Teams are trained to anticipate dependencies and assumptions early.
- Clear alignment ensures expectations are practical and achievable.
- A consolidated knowledge base helps avoid repeating past mistakes.
- Regular workshops equip tech leads with risk-mitigation strategies.
What’s in it for You?
Smarter planning that factors in risks from the start.
Fewer surprises, better predictability, and smoother execution.
Want to build resilience into your planning? Strengthen your Risk Management Culture today.
Blog is not written yet